Ulster Bank Conveyancing Panel Information

The information on this page is designed to keep solicitors and licensed conveyancers abreast of latest requirements changes by Ulster Bank and to assist in remaining on the Ulster Bank Conveyancing Panel.

Looking for information about your firm's panel status?

How does my firm apply to be on the Ulster Bank Conveyancing Panel?

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How can my firm be reinstated onto the Ulster Bank Conveyancing Panel?

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Ulster Bank Solicitor Panel: Recently Asked Questions

Is it conceivable that Ulster Bank will select another solicitor on the Ulster Bank conveyancing panel for a further advance during the lifetime of a mortgage?

Section 16.2.1 of Part 1 of the Handbook relevant to a solicitor on the Ulster Bank conveyancing panel reads ‘Our mortgage secures further advances. Consequently, when a further advance is required for alterations or improvements to the property we will not normally instruct a member of our conveyancing panel but if you are instructed the appropriate provisions of this Handbook will apply’.

Do the Council of Mortgage Lenders intend to launch a searchable register search tool with a view to to identify firms on the Ulster Bank conveyancing panel?

Lexsure has not been advised of any intention on the part of the CML to develop such a tool.

Is there a standard appeals process to prevent solicitors from being unfairly removed them from lender conveyancing panels?

We have come across many solicitors who feel they have been removed from lenders’ panels without an explanation or a good reason. It is highly unlikely, given that lenders have distanced themselves from creating a standardised appeals process for brokers, that an appeals process will be introduced for lawyers. Commenting on the call by brokers to have a standardised process the CML said’ “While we understand that some lenders do have an appeals process, it would not be appropriate for a trade body such as the CML to seek to be prescriptive about such a process.” Some lenders do of course set out an appeals policy. The Law Society does have information on it’s site that may be of assistance. If you would like to talk to one of our compliance experts about our Lender Panel Protection Service please complete the form here.

I understand that Ulster Bank could request or audit my files as I am on the Ulster Bank conveyancing panel. Are there any confidentiality issues that I need to consider first?

We can't comment specifically on Ulster Bank. Many major lenders are now introducing ‘file auditing’ as standard practice in relation to completed matters. This raises questions of confidentiality in relation to the borrower and the purpose to which the results of such audits will be put. The starting point is to remember that the file does not belong to your firm, it belongs to the ‘client’. But, of course, we will normally have two clients – the buyer and the lender - and you will owe a duty of confidentiality to each. So basically, you have to separate the file and just send the lender the parts solely relating to themselves. But, of course, as this will basically be correspondence with the lender, mortgage instructions etc.

Check with your COLP but a firm should not send the complete conveyancing file without the buyer client’s express consent – and if she is in dispute with the lender she is hardly likely to agree. However, if the lender can establish a prima facie case of fraud, then you may be under an obligation to disclose the whole file.

The emerging convention is that lenders are including an authority to disclose in loan application forms to counter this problem. Mortgage Express v Sawali, [2010] EWHC 3054 (Ch) indicates that such provisions are valid. Please click here for more information about that case.

Can you give me an example of some of the reports available via COMPLETIONmonitor to support my application to be on the Ulster Bank conveyancing panel ?

There are many reports available, five of which are as follows:

Average mortgage advance
Number of conveyancing cases by lender
Evidence of undertaking logs
Buy to Let transactions
Disclosure/Notification to Lender analysis indicating frequency and nature of disclosures - to include benchmarking analysis against aggregate data

Marsh’s PII renewal form asks if my firm had been excluded from any bank panels in the last year. I recently found out that the practice is no longer on the Ulster Bank solicitor panel? Is this likely to impact my insurance?

The best placed professionals to answer this question are your insurance brokers. The chances are that on the basis that you have not been removed for fraud or negligence reasons that there will be little or no impact. The main reason why a firm would be removed off of a lender panel is due to low volume of conveyancing cases although there may be a number of criteria for Ulster Bank solicitor panel membership. Please remember that it is always important that you complete your insurance forms accurately.

My firm is listed on the Ulster Bank conveyancing panel and all set to complete a remortgage within the next few weeks. My papers do not include a Legal Charge for the client to sign. Who do I contact at Ulster Bank to get a duplicate Deed?

You should contact Ulster Bank to obtain standard documents. The The Council of Mortgage Lenders Handbook contains a specific inquiry for lenders to establish who to contact to obtain standard documents. Ulster Bank in their Part 2’s state:

You will need to disclose your Ulster Bank conveyancing panel number.

Find a Lawyer on the Ulster Bank Conveyancing Panel

Average number of days to register title including a charge in favour of Ulster Bank

This information relates to purchase only and not remortgages.

Year	Days*
2026	[no data]
2025	[no data]
2024	[no data]
2023	[no data]
2022	[no data]
2021	[no data]

* Data aggregated from sources including COMPLETIONmonitor

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Please note that Lexsure Ltd is in no way associated with nor affiliated with Lexsure Solicitors